Finance Manager

 

About the role: The Finance Manager has primary, day-to-day responsibility for all financial-related activities for the organization. This includes developing and monitoring budgets, as well as managing cash flow, forecasting, reporting, full-cycle accounts payables, and account reconciliations. Working directly with the operations team, including our part-time Controller, Director of Operations, and Executive Director, the Finance Manager will ensure that we manage our resources in the most beneficial way to maximize our funding to meet our mission. We are seeking someone with experience in nonprofit accounting and financial management software and who has an entrepreneurial mindset.

Essential job functions: The list that follows is not intended to be comprehensive; it is intended to provide a representative summary of the major responsibilities of the position. Incumbents may not be required to perform all roles listed, and may be required to perform additional, position-specific tasks.

  • Assist the Executive Director in preparing and managing annual, grant, and program budgets, along with supporting financial models, e.g., for revenue projections. 
  • Provide ad-hoc and monthly financial analyses, reports, and forecasts to the Executive team and Board of Directors. 
  • Manage accounts receivable, payable, and expense report processes -- including invoice review, W-9 collection, coding, data entry, and processing payments.
  • Reconcile company credit cards, collect receipts, and assess descriptions for coding.
  • Resolve invoice or payment discrepancies.
  • Maintain files for all grants which include award documents, budgets, all reports and correspondence with funders.
  • Perform draw downs on grants and submit quarterly financial reports for all federal grants.
  • Prepare journal entries and provide proper supporting documentation.
  • Monitor all grant accounts and assist Controller with grant reporting.
  • Assist Controller to reconcile bank accounts.
  • Manage the improvement and implementation of financial policies and procedures in line with nonprofit requirements. 
  • Support Executive team in financial decision-making and systems development and improvement. 
  • Support Controller in preparation for and completion of the annual audit and tax returns. 
  • Assist Controller in ensuring legal and regulatory compliance of the financial functions. 

About you:

  • Strong analytical skills. 
  • Excellent communication skills. 
  • Ability to create multi-class budgets and financial models. 
  • Broad knowledge of accounting principles. 
  • Thorough understanding of non-profit accounting. 
  • Ability to explain financial terms in simple language. 

Additional requirements:

  • Meet baseline responsibilities and requirements within a set schedule.
  • Demonstrated Mac computer and program skills, including Quickbooks, Microsoft Office Suite, Salesforce (or equivalent) database management, presentations, and mail merge.
  • Initiate NSWOP and criminal history check prior to hire.
  • Participate in an L.A. Works Taskforce (an organization-wide, collaborative team).
  • Support L.A. Works large-scale signature events and other all-organization wide needs.
  • Any and all other duties assigned by the supervisor.

Required education and experience 

  • Demonstrate 5+ years of professional experience with finance and fund accounting (CA 501(c)(3) preferred) for an organization with a $3 M+/year budget.
  • Bachelor’s or Master’s degree in accounting or finance.
  • Federal and/or public agency grant reporting.
  • Thorough knowledge and experience implementing GAAP and strong internal controls.
  • Knowledge of non-profit government funded accounting and Uniform Administrative Requirements, cost principles and audit requirements for federal awards.
  • Proficiency in accounting software (particularly QuickBooks). 

This job description doesn't constitute a contract of employment and L.A. Works may exercise its employment-at-will rights at any time. L.A. Works is an equal opportunity employer committed to workplace diversity. 

Reporting: This position reports to the Director of Operations.

L.A. Works strives to model our vision of a just, vibrant, and inclusive Los Angeles. As an equal opportunity employer, all individuals are encouraged to apply without regard to race, color, religion, age, disability, national origin, gender, sexual orientation, marital status, ancestry, genetic information, medical condition, veteran status, or any other class protected under federal, state, or local laws. 

Time expectations and salary: This is a full-time, exempt, grant-funded position. Targeted hiring salary is $85,000. Salary commensurate with experience and internal equity. L.A. Works offers a competitive benefit package including health insurance, professional development opportunities, a non-match 401k, and generous time-off. This job description doesn't constitute a contract of employment and that the company may exercise its employment-at-will rights at any time.

COVID-19 safety: L.A. Works requires its employees to be vaccinated against COVID-19, subject to certain exceptions as required by law. New hires working at L.A. Works must be fully vaccinated no later than 60-days after hire. All employees are also required to submit to additional masking and social distancing requirements. 

To apply: Please email a cover letter describing why you are a good fit for this role, along with your resume and a list of references, as a single PDF document to jacey@laworks.com.

Background check: As a finalist for a job, you will be subject to a routine background check. The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job. Having a conviction history does not automatically preclude you from a job with L.A. Works.